Documents Required for Private Limited Company Registration

The documents required for Private Limited Company registration in India serve to validate the identity, address, and authority of the directors and shareholders, as mandated by the Ministry of Corporate Affairs (MCA) under the Companies Act.

For Indian Nationals

• Identity Proof:

PAN Card (mandatory), Passport, Aadhar Card, Voter ID, or Driver’s License

• Address Proof:

Recent Utility Bills or Bank Statements (not older than 2 months)

For Foreign Nationals

• Identity Proof:

Passport (mandatory)

• Address Proof:

Driver’s License, Bank Statement, or Residence Card

For Corporate Shareholders

• Board Resolution:

Signed resolution authorizing investment in the new company

• Incorporation Certificate:

Legal proof of registration of the investing company

Registered Office Proof

• Utility Bill:

Recent Electricity Bill or Property Tax Receipt (within 30 days)

• Rent Agreement or NOC:

Rental Agreement and No Objection Certificate from the property owner

Other Mandatory Documents

• Memorandum of Association (MoA):

Defines the company’s business objectives

• Articles of Association (AoA):

Lays out internal governance rules

• Declaration and Consent Forms:

Includes Form INC-9 and DIR-2, confirming compliance and director consent

• Digital Signature Certificate (DSC):

Required for all proposed directors for online filing

• Director Identification Number (DIN):

Mandatory unique number for each director

Common for All

• Photographs:

Passport-size photos of all directors and shareholders

Pvt Ltd Company Registration Govt Fees

Government fees for Private Limited Company registration vary from state to state and are primarily based on the company’s authorised capital. Additional charges may apply depending on stamp duty, filing fees, and digital signature requirements as per the jurisdiction. The final cost may differ depending on state-specific regulations and updates issued by the Ministry of Corporate Affairs (MCA).